Spine HR...?

Hello people..

Lets get to know something about a software that i use on a daily basis at my workplace..

So its known as Spine...did I mention it wrongly.....no....indeed it is Spine..!!

At work,on Day 1,when I was told that we use Spine...was confused for a while and took some time to understand that Spine is actually a software that they use for employee database management and capturing the attendance.

After going through the portal, I came to know that Spine HR stores complete records of the employees,fulfill most of Compliance, that takes care of all our requirements relating to management , workflow and accounting employees. Over the past decade SPINE has gained vast expertise by serving thousands of client across India and many neighboring countries. Spine Payroll solutions are been used, trusted and appreciated by major segments where Accounts, Hr, IT & Admin Teams have benefited with integrated solutions. System is designed in way that all of them are connected to same system the roles and responsibility can be assign and partial module or function rights can be shared. Going one step Ahead spine payroll is also equipped additional utility with which the data access restriction can be made on location basis.

Spine HR is designed to have minimum input and maximum output concept built in to it, wherein apart of vast standard report module, user can design their own reports for critical management MIS which requires on periodic basis.

In case you would wish to have Spine in your organisation,below mentioned are the essential System Requirements for HR:

System Requirements for HR

• Intel ® E3200 / Xeon Dual Core 2.33 GHZ or Above
• Super VGA (800 x 600) or higher resolution
• 4 GB RAM or more
• 10 GB of available hard disk space
• Windows 2003 or above
• Internet Information Service 6.0 & above.
• Dot Net Frame Work 4.0
• Pre-Installed Database i.e MsSql Server / Oracle

Some Key Benefits:

• ·         Payroll administration.
• ·         Employee Database Management.
• ·         Leave and Attendance Mgmt.
• ·         Training and Development.
• ·         Travel Expense Management.
• ·         Management Analytics.
• ·         Performance Management .
• ·         Recruitment Management
•       Employee Exit Management

Payroll:

• ·         Salary Register
• ·         ESIC Challan
• ·         ESIC FORMS Form 6 & 7
• ·         PF Challan
• ·         PF FORMS Form 3a , 5 ,6a ,9 ,10 ,12a
• ·         E.D.L.I. Form 4
• ·         PENSION Form 6, 7 & 8
• ·         Prof. Tax FORMS Form 3 Part 1
• ·         ITNS Challan 271 / 280
• ·         Income Tax FORMS Form 16a, Form 16AA, 12BA, 24, eTDS Form 24 & Form 24Q
• ·         Wage Register

       Employee Database Management:

       Spine HR stores complete records of the employees, fulfill most of Compliance, that takes care of all our requirements relating to management , workflow and accounting employees.

     Employee Life Cycle:

       Joining & On- Boarding:

•       Welcome Emails with user friendly instruction to complete on-boarding.
•       System driven process flow to complete the on-board cycle & collecting various employee details along with compliance information / documents.
•       Approval of collected information by HR & updated the master records.

    

      Confirmation Process

•      Auto Remainder Email will be initiated to Employee / HOD & HR to review Probationary / Temporary Employee & make them confirmed if criteria matched.
•      Confirmation Request can be initiated by Employee or HOD & request will flow as per work flow defined for approval.

      Employee Exit Request & Clearance Module  :

•      Employee can place the request of resignation online.
•      Comprehensive Exit Interview form to be submitted by employee.
•      The request will be immediately escalated to HOD & HR Head through the email intimation for their further course of action.
•      Exit Request Approval / sign-off by various departments along with final sign-off by HR with detailed input of Exit interviews.
•      Approved resigned request will be automatically update to SPINE EIS / PAYROLL – FNF Module to complete the process & relieve the employee.

   

      Survey:

•       Comprehensive survey features to capture the feedback of employees periodically along with reports & analysis.
•       Survey Module can be activated to take feedback from employee on their experience with defined system & process.
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       Leave Management:

      Flexibility to Create Leave / Compensatory/Out door duty Application Policy as per requirement.Setting Parameters for Leave / Compensatory/Out door duty applicationGraphical HR Dash board with Leave analysis for leave utilization for current month with filtrationLeave utilization graph for the current year as well as for last couple of years.Auto mail initiations by system on apply, approve & reject of leaves to User & HOD respectively.Comprehensive view on various information of employee to HOD before approving leave.Auto posting of approved leave in SPINE EIS & PAYROLL at month end payroll process.Leave Cancellation Request by Employee with option to auto approval of same for future date.Leave encashment request by employee with HR approval.Leave Enhancement / Adjustment option to HR.Leave Planner to view the Team members Leaves Plans.Various Leave MIS for HOD & HR.  

      Time Attendance Management:

     Online Attendance Management system where by login in the Spine HR System login of employee will be marked Optionally.This also has an workflow system by which the respective HOD can approve the outduty, late in and out etc. Organization level and shift level rules can be set for late mark and Ot calculation.Employee can do online leave application which can rout as workflow defined and can be approved or reject by HODs events tracked by SMS and email alerts.Very comprehensive Leave Rules can be built in, Maximum days for each type.Facility to capture attendance related data from multiple source e.g. Bio-Metric Machines, Swipe Card Interface, Face Recognition Device, Online Login – Logout & Daily or Monthly Muster Based Data capturing by HODs.

•      Comprehensive attendance policy designing module to configure location or group specific rules & regulations by shift definition along with shift roster.
•       HOD can also manage Shift Roster for their Team.
•       Attendance Regularization by HOD.
•       Monthly Attendance Report to employee, HOD & HR.
•       Irregular attendance will be regularized by respective HOD with their notes.
•       Graphical HR Dash board with attendance analysis for leave utilization for current month with filtration.
•      Working Hours ratio against OT Hours in current month & for the whole year.
•      Employee can apply for Shift change request with approval of HR.
•      Shift transfer option to HOD / HR to manage their team movement.
•      Publish Holiday Calendar and seek option of selecting optional holiday by individual employee of their choice.
•      OT Claim & Approval Module with option to apply Over Time Hours by Employees / HOD & approval from HR for payment of OT during payroll cycle.

      Training and Development:

Training and development is one of the key HR functions. Most organizations look at training and
development as an integral part of the human resource development activity. Many organizations have mandated training hours per year for employees keeping in consideration the fact that technology is deskilling the employees at a very fast rate.For training to be effective it has to be a planned activity conducted after a thorough need analysis and target at certain competencies, most important it is to be conducted in a learning atmosphere.SPINE HR has been designed training management keeping in mind of both individual and organisational goals.

•       Definition of Training List
•       Collection of Data from Employee / HOD to HR regarding Training Need.
•       Publish Training Calendar
•       Request from Employee / HR.
•       Nomination and acceptance process.
•       Feedback Post Traning..
•       Calculation of Cost of Traninig

       Travel Expense Management:

     Reimbursement of voucher for medical and LTA / OD can be done here again with the workflow  defined and will reflect in month process of payroll.

•       Multiple Heads of Expenses definition with Cap of expenses allotment. 
•       Workflow to approve vouchers can be manages based on hierarchy .
•       Workflow can be set depending upon the amount of voucher.
•       Directpay through payroll software .

      Management Analytics:

      With the help of Spine HR,user can design their own reports for critical management MIS which requires on periodic basis.

       Performance Appraisal:

•      Creation of Appraisal Calendar as per choice of HR (Quarterly / Six Monthly / Yearly)
•      Comprehensive parameters setting for KRA / KSA / GOALS with Benchmark by HR.
•      Facility to create KRA / KSA / GOALS Library for future calendar mapping.
•      Self Appraisal by Employee with multiple review options by HOD & HR.
•      Comprehensive employee details during various appraisal process including Achievements, offenses & sickness history, if any.
•      Compilation of final review data & generation of Appraisal scorecard.
•      Dynamic graphical representation of data along with comparison of various calendar & appraisal parameters.
•      Direct Integration of scorecard for increment / promotion in SPINE EIS & Payroll with recommendation on Career & Succession planning for Team Member.
•      Under performing team members can be evoked towards GAP Analysis process or performance improvement plan (PIP) or training program available in Spine Training Module.

      Recruitments:

     The recruitment and selection is the major function of the human resource department and recruitment

     process is the first step towards creating the competitive strength and the strategic advantage for the

     organizations.Recruitment process involves a systematic procedure from sourcing the candidates to

     arranging and conducting the interviews and requires many resources and time.

•       Manpower Budget Module to define resource requirement.
•       Comprehensive Manpower Requisition Form (MRF) to submit the vacancy request.
•       Approval of Manpower Requisition by various hierarchies along with Checking and bifurcating man power requisition for replacement, fresh or budgeted.
•      Spine RECRUITMENT MODULE will automate the hiring process with comprehensive & user friendly interface for candidate database.
•      Facility to source the candidate database from various agencies along with import facility.
•      Assignment of approved VACANCY to specific in-house recruiter for better tracking and sharing responsibilities.
•      Facility to define interview panel, panel members & interview round for each designation.
•      Dynamic interview process & capturing review at all rounds / levels.
•      Better visibility of candidate data through-out process of interview and selection by capturing over all details of candidate in one page, accessible from various options. 
•      MIS on each level with advanced search on candidate data.
•      Auto mapping of selected candidates in Employee Master Database with issue of relevant letters & CTC fitment.
•      Facility to capture cost of hiring along with various other overheads.
•      Reconciliation of replacement with employee exiting and joining.
•      Selected candidate will be seamlessly getting integrated in Spine EIS with creation of employee master database.

          Thank You very much.☺☺